Free Exam Hall Seating Management System In PHP with Source Code

The Examination Seating Arrangement Management System is an advanced PHP and MySQL-based academic automation software designed to simplify and automate the exam hall allotment process for schools, colleges, and universities. Developed for college projects and academic purposes, this system eliminates the need for manual work, paper-based seating plans, and time-consuming Excel sheets.

With this college management software, administrative staff can efficiently allocate examination halls to students without scheduling conflicts, generate reports instantly, and assign invigilators to specific halls. The project is ideal for BCA, MCA, BSc IT, Diploma, and engineering students looking for final year projects with source code in PHP.

Key Features of the Examination Seating Arrangement System

Student Information Management – Store and manage student details, roll numbers, and class information.
Exam Hall Allocation – Automatically assign halls to students without clashes.
Invigilator Assignment – Allocate specific invigilators to specific halls for better supervision.
Automated Report Generation – Instantly generate seating charts, hall lists, and exam schedules.
Clash-Free Allotment – Ensures no two exams overlap for any student.
User-Friendly Dashboard – Easy-to-use admin interface for managing all functions.
Responsive Design – Works seamlessly on desktops, laptops, and tablets.
Role-Based Access Control – Manage permissions for administrators, staff, and invigilators.
Real-Time Data Updates – Update hall allocations and exam schedules instantly.

Major Modules Included

Dashboard – Centralized control panel for admins.
Teacher Management – Add, edit, view teacher details.
Student Management – Add and manage student profiles.
Subject Management – Manage subjects and course codes.
Class Management – Organize class and department data.
Exam Management – Create exams, define room types, and allocate rooms.
Allotment Management – View and edit seating arrangements.
User Management – Add, edit, and manage users.
Report Management – View today’s exam schedules, generate reports.
Settings – Customize appearance and email configurations.

System Requirements

Hardware:

Processor: Intel Core i3 or above
RAM: Minimum 4 GB
Storage: 1 TB HDD or higher
Monitor: 15” or larger color display

Software:

Frontend: HTML, CSS
Backend: PHP, MySQL
Operating System: Windows 7 or later
Server Environment: XAMPP/WAMP
Browser Compatibility: Chrome, Firefox, Edge

Benefits of Using Examination Seating Arrangement Software

Saves hours of manual work.
Eliminates errors in seat allocation.
Improves communication between administration and invigilators.
Provides a professional, automated, and paperless examination process.
Generates accurate reports that can be saved or printed instantly.

How to Install

Download and Install XAMPP or WAMP server.
Copy the extracted project folder to:
- C:/xampp/htdocs/ (for XAMPP)
- C:/wamp/www/ (for WAMP)
Import the provided exam_seating.sql database file into phpMyAdmin.
Open your browser and go to:
- http://localhost/exam-seating-arrangement/
Login with the provided default credentials.